Mastering Large-Scale Orders: A Guide to the BaseTao Spreadsheet
Streamline your purchasing process with centralized tracking and management.
Managing a high volume of orders from platforms like Taobao can quickly become chaotic. The BaseTao Spreadsheet is a powerful, built-in tool designed to bring order to this complexity. By consolidating purchase links, Quality Control (QC) photos, and parcel progress into a single, dynamic interface, it transforms large-scale order management into an organized and transparent process.
Getting Started: Accessing the Spreadsheet
Within your BaseTao account, navigate to the "My Orders""View in Spreadsheet."
Core Functions and How to Use Them
1. Tracking Purchase Links & Product Details
The first columns typically capture the core product information. You can directly paste and store Taobao or seller product links here. This creates a master list, preventing loss of item details and allowing for quick re-access. It’s advisable to add columns for:
- Item Description:
- Price (¥):
- Seller/Store Name:
- Price (¥):
2. Managing QC Photos Efficiently
This is arguably the spreadsheet's most valuable feature. As QC photos are provided by the BaseTao warehouse:
- Direct links to the QC album for each item appear in their respective row.
- You can review, zoom, and approve items directly from the spreadsheet.
- Add internal notes like "GL" (Green Light)"RL" (Red Light for return/exchange)
3. Monitoring Parcel Progress End-to-End
Once items are consolidated and shipped, the spreadsheet evolves into a parcel tracker.
- Parcel numbers and logistics codes are auto-populated.
- Shipping status (e.g., "Awaiting Shipment," "In Transit," "Delivered") is updated in real-time.
- You can see which items are packed together in which parcel, providing full transparency from the warehouse to your doorstep.
Pro Tips for Optimal Use
Color Coding
Use the spreadsheet's highlighting feature to color-code rows by status (e.g., yellow for pending QC, green for shipped) for instant visual overview.
Internal Notes Column
Dedicate a column for private notes—budget codes, intended recipient, or special handling instructions—keeping all context in one place.
Regular Export
Periodically export the spreadsheet as a backup and for offline analysis of spending and shipping trends across hauls.
Conclusion
The BaseTao Spreadsheet is more than a simple list; it is a centralized command center for your large-scale purchases. By effectively leveraging it to track product links, QC photos, and logistics, you eliminate confusion, reduce errors, and gain complete oversight from checkout to delivery. Embrace this tool to turn the challenge of managing dozens of items into a streamlined, efficient, and transparent operation.