Home > Master Your Budget: How to Estimate Costs Before Final Payment Using the Hoobuy Spreadsheet

Master Your Budget: How to Estimate Costs Before Final Payment Using the Hoobuy Spreadsheet

2026-01-29
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Navigating international shipping costs can be unpredictable. With Hoobuy, you take control. This guide shows you how to use a simple spreadsheet to accurately predict your total spend before

1

Create a new spreadsheet with the following column headers. This structure is the foundation for your calculation.

Product Link/ SKU Quantity Unit Price (¥) Product Weight (kg) Item Subtotal (¥)
Example Product Link 2 150.00 0.5 300.00

Pro Tip:

2

Fill in the details for each item in your consolidated warehouse parcel.

  • Product Data:Unit PriceProduct Weight
  • Calculate Item Subtotal:=Quantity * Unit Price. This automates the math for you.

3

Extend your spreadsheet to the right with these critical columns for shipping costs.

... (Previous Columns) Estimated Vol. Weight (kg) Freight Rate (¥/kg) Freight Cost (¥) Service Fees (¥) Line Total (¥)
... (L*W*H/6000) 45.00 Formula 20.00 Formula
  • Volumetric Weight:greater
  • Freight Rate:
  • Formulas are Key:
    • Freight Cost:=MAX(Product Weight, Vol. Weight) * Freight Rate
    • Line Total:=Item Subtotal + Freight Cost + Service Fees

4

Create a summary section at the bottom of your spreadsheet to see the big picture.

Total Product Cost (¥):=SUM(Item Subtotal column)

Total Shipping Cost (¥):=SUM(Freight Cost column)

Total Fees (¥):=SUM(Service Fees column)

GRAND TOTAL ESTIMATE (¥):= Sum of the three above

You can add a cell to convert this total to your local currency using a live exchange rate.

Why Use the Hoobuy Spreadsheet Method?

No Surprises

Compare your estimate against the final invoice confidently. Identify any cost discrepancies before payment.

Informed Decisions

See the cost impact of adding or removing items. Choose shipping lines based on clear cost comparisons.

Budget Control

Plan your international purchases with precise financial clarity, avoiding overspending.

Next Steps:

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